Tag Archives: Info Quick Solutions

Employee beats insubordination charge

An employee of the Oswego County Clerk’s office won’t be suspended for 30 days without pay for failing to train another employee. The employee was charged with insubordination in late August for refusing to show a fellow employee how to do certain work because the employee did not feel comfortable training others. Much of the work of the County Clerk’s office is being done by Info Quick Solutions, Inc. of Liverpool, the company that holds the data imaging contract with the clerk’s office.

Although record indexing was supposed to be brought back in-house at the first of the year, it has not been returned and employees in the clerk’s office have not performed indexing work since IQS took it over several years ago.

The county pays the company to provide the indexing service despite having index clerk’s in the clerk’s office. The employees claim IQS does the indexing differently than it is done in the office and the employees are not familiar with the manner in which IQS indexes.

The employee fought the insubordination charge based on fact that two new positions had been added to the clerk’s office for the purpose of training.

The position of deputy clerk of operations was added and a portion of the job description requires training. A senior index clerk position was added at the first of the year in anticipation of the indexing to be brought back to the clerk’s office. Training is also the responsibility of the senior index clerk.

by Carol Thompson

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Essex County contract with vendor procedurally voided

by Carol Thompson

A contract between Essex County and Info Quick Solutions, Inc. of Liverpool has been procedurally voided, according to the Essex County Code of Ethics and the language that allowed the cancellation is something Oswego County Minority Leader Mike Kunzwiler said he would like added to Oswego County’s policy.

The Essex County Ethics Board reached a settlement agreement with the county clerk and deputy clerk in regard to the awarding of a contract to IQS, the same company that was recently awarded a contract in the Oswego County Clerk’s office.

County clerk Joseph Provoncha was reprimanded and fined a total of $3,500 for attempting to improperly influence the awarding of a contract. Deputy Clerk Janet Cross was fined $500 and reprimanded for an improper relationship with an employee of the vendor.

In an agreement reached between all parties, both Provoncha and Cross admitted they violated the county ethics policy in dealing with IQS, a vendor that provides document imaging.

Provoncha stipulated to improper behavior by letting IQS create an evaluation of all of the submitted requests for proposals and then using that evaluation to convince county officials to hire IQS.

He also stipulated that he failed to properly supervise Cross, who had managed the procurement process and wasn’t qualified to do so.

Cross stipulated that she did engage in activities that gave the impression of impropriety because she had failed to disclose a personal business relationship with a representative of IQS. She received a lesser punishment because she cooperated throughout the investigation and agreed to cooperate in any further proceedings.

The Essex County ethics policy states that any contract entered into that results in or from a violation of any provision “shall be void unless ratified by the Essex County Board of Supervisors.” The ratification cannot occur if it does not conform with state law and does not effect any civil or criminal penalties.

To read the rest of the story, pick up the latest copy of The Valley News. You may also subscribe to the paper by calling 598-6397

Press release on clerk’s contract irks legislators

by Carol Thompson

A press release issued Friday to announce the awarding of a contract by the Oswego County Legislature to Info Quick Solutions, Inc. of Liverpool has the ire of some legislators who said they cannot recall the county sending out public notices of contract awards.

“They are using the county offices for political tools,” Minority Leader Mike Kunzwiler said upon receiving a copy of the release from Janet Clerkin of the Promotion and Tourism office.

“This is making it sound like the whole legislature approved this,” he added.

Several legislators said they were unaware of the press release until they received it via e-mail.

The release states, “The Oswego County Legislature on Thursday awarded a contract to Info Quick Solutions of Liverpool, NY for text and imaging services for the County Clerk’s Office.”

It continues, “The firm will use its own equipment to scan and record data for a variety of transactions, including property transfers, digitized maps, historical documents, pistol permits, court records, and other records which the County Clerk’s Office is required to keep or provide. Similar services are provided by all county clerks in New York State. County clerks keep and maintain records for the Supreme Court and County Court as required by the State Constitution and several state laws.”

The release continues with statements from Legislature Chairman Fred Beardsley and County Administrator Phil Church.

“Legislature Chairman Fred Beardsley said the contract review process followed strict procedures to make sure the selection process was fair and ethical, and that the final contract is in the best interest of the county and its residents,” it states.

“The county issued a request for proposals in February,” said Chairman Beardsley. “A bipartisan review panel, which included representatives of the Legislature and the system’s end-users, including the court system and land title industry, evaluated and scored five proposals. All identifying information was removed from the materials before the panel reviewed them. In fairness to the vendors and to protect the integrity of the process, members of the review committee were required to keep the information they received confidential.”

Church is quoted as stating, “Panelists conferred with each other to take advantage of each other’s expertise and perspectives, routed all questions to vendors through my office, and scored the proposals independently. The process complied with state and county procurement policy and law, and was augmented with additional safeguards that, although lengthy, were designed to provide the Community and Consumer Affairs Committee with proposal evaluations that are credible and insulated from real or perceived influence.”

The contract was awarded to IQS by a 15-8 vote following an often heated debate.

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